• Open the new version of Email-Access

• Select the System Maintenance button from the Main Menu

• Select the Import Control Tables button (top right button)

• Enter the Import File Name which is the name of the old copy of the database. If you renamed the old copy, the default, EMAILOLD.MDB will be used. If your old version is under a different file name, enter that file name. If the old copy is located in another directory, other than the current directory, enter the full path (drive and directory, i.e. C:\EMAIL\EMAIL2.MDB).

• Press the OK button or press [Enter].

• You will be prompted to Import three types of tables used in Email-Access. You should answer Yes to each prompt presented to you as detailed below.

• Import Data Tables - Imports all data from the master system data tables including import, export, upload and download setup information.

• Import Reference Tables - These are the lookup and related tables used by the system including Import Forms, Import Actions and Import Formats.

• Import Control Table - One table is used in Email-Access to hold the System Parameters and other configuration information.

• Finally, you will be prompted to Re-initialize the system based on the new data imported into the new version. You should press the Yes button for the system to activate the new configuration settings.

Import User Defined Tables/Queries
When upgrading from a previous version, along with the system control tables (as defined above), you must also import the user defined tables and queries and re-establish any Attached tables. Any data to be imported or exported as emails will rely on tables or queries to supply the data needed. These tables and/or queries are custom for each email process and are unique to your specific Email-Access implementation. Since these tables are unique to each application, you must keep track of the tables and/or queries that are used to store the email data. It is advisable to create a macro to automatically transfer your tables and/or queries from the old version to the new. This assumes that you are familiar with MS-Access macros. If you are unfamiliar with macros you can contact Input Output, Inc. for development of any custom macros to handle the transfer of data.

Initial System Configuration
After installing Email-Access, you must supply system configuration information in order to provide for proper ongoing operation of the system. Even if you have upgraded from a previous version of Email-Access, you should at least check the configuration settings. The default directory utilized by the system to handle import and export of emails is defined here. All of these settings have default values already supplied in Email-Access. These default values have proven to be adequate for the standard PC setup. There may be a modification to the default directory and the File Name Prefix fields. Each of these configuration settings contain their own description associated with each field in the System Parameters window. As you tab to each field, the description is displayed in the Status Bar located at the bottom left of the screen. Refer to Appendix A for details on each configuration setting.